Privacy Policy

This privacy policy sets out how Sandy Toed Sea Swimmers uses and protects any information that you give Sandy Toed Sea Swimmers when you use this website.

Sandy Toed Sea Swimmers is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.

Sandy Toed Sea Swimmers may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 06/09/21.

What information Sandy Toed Sea Swimmers may collect – (forms completed by yourself either on the website or paper).

Name

Contact information

Demographic information such as telephone numbers

Emergency contact details

Health details, only if these may affect your ability to participate safely.

What Sandy Toed Sea Swimmers uses the information for

To find and provide you with the best suitable open water session

To contact you about booking our sessions – via email/text

To text, call, or email you about any cancellations

In an emergency, the relevant persons are contacted.

In the case of a medical emergency, your medical details/medication may be shared with the emergency services as well as your next of kin contact details.

What do we do with the information we gather

Pupils receive confirmation when booking onto a session via our booking system. This information is kept securely electronically and only shared between the partners/administrators of Sandy Toad Sea Swimmers. Due to the environment that we are coaching in, a hard copy of contact and emergency details will be under supervision at all times. For tax purposes, enrolment details relating to accounting will be held for 7 years. Any health details which may have an impact on safety will only be shared between ourselves at Sandy Toed Sea Swimmers.

Online booking system: EOLA

Eola Ltd is a third-party online booking system through which we take reservations and payments for our open water sessions. Payments are made through their software and are processed by Stripe. Only data relating to you and your booking are shared with us (not your card details). The details you give via Eola are stored on their servers. We can access this data online so we can handle your booking effectively and collect the required information before your session is due. The Eola Ltd privacy is on their website. https://eola.co/privacy-policy.

Online payment processing: STRIPE

Should you make a payment through our booking system, your transaction will be processed by Stripe. We do not receive any information regarding your transaction from stripe other than details of the actual payment. The Stripe privacy policy details what information they store and how they use it. https://stripe.com/privacy.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Security

We are committed to ensuring your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

How we use cookies

A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Affiliate Program Participation

This website may engage in affiliate marketing, which is done by embedding tracking links into the website. If you click on a link for an affiliate partnership, a cookie will be placed on your browser to track any sales for purposes of commissions.

Sandy Toed Sea Swimmers is a participant in affiliate programs, and advertising programs designed to provide a means for sites to earn fees by advertising and links to merchant websites. As part of these programs, we will post customised links to track the referrals to their websites. These programs utilise cookies to track visits for the purpose of assigning commission on these sales.

We will never share your data with any third party unless we have your permission or are required by law to do so.

You may request details of personal information which we hold about you under the Data Protection Act 1998. If you would like a copy of the information held on you please write to us at Sandytoedseaswimmers2@gmail.com.

If you believe that any information we are holding on you is incorrect or incomplete, please write or email us as soon as possible. We will promptly correct any information found to be incorrect.